This article provides an overview of the different features of the link and how it works correctly. If you are looking for how to set up this link, you can include this help desk article.
General
The link with Exact Online will write the invoices as entries to the chosen administration in Exact Online. So the information will end up under the entries in Exact Online.
It is possible to synchronize the following:
sales invoices
purchase invoices
payment information by invoice
When an invoice is synchronized, the correct customer/supplier is automatically looked up in Exact Online. If it is not found, it will be created automatically.
Sales invoices and purchase invoices synchronisation
The link can synchronize both sales invoices and purchase invoices. This can be set up separately.
You can either forward individual invoices to Exact Online or forward in bulk all not yet exported invoices.
If an invoice has already been exported to the accounting system it will show a green bar at the top with this message together with the entry number in Exact Online.
Please note that after exporting to Exact Online it is still possible to change an invoice in IAMD. These changes will not be automatically transferred to Exact Online. To do this, you will need to undo the export first and then export again.
Synchronize payment information
If the setting "Synchronize payments from Exact Online to here" is on, our system will start looking in Exact Online every 4 hours to see which payments have come in. This can't be restarted manually.
But you can get the payment information for 1 specific invoice by just opening the invoice in IAMD. So if the invoice has not been paid yet, the system will immediately (in real-time) look up the payment status of this invoice in Exact Online.
Synchronize an individual invoice
This is done by opening the invoice and choosing "Export to accounting" via the green Action button at the bottom.
Synchronize everything in bulk
This is done by going to the list of sales invoices and using the green Action button at the bottom. Choose "Show accounting synchronization".
Here you can start the bulk export and you will still get the choice to forward everything, or respectively only Sales invoices or only Purchase invoices.
Export undone
You can undo an export to Exact Online by opening the invoice in question and choosing Action > Undo export to accounting. The entry which was created in Exact Online will then be automatically deleted.
An export cannot be undone in bulk. If this is necessary because something has gone wrong, contact us at [email protected].
Synchronize customer and supplier data
For each invoice, the corresponding customer or supplier is looked up in Exact Online. If it is not found, it will be created.
IAMD supports the creation of customers and suppliers at the same time.
Discount for cash and credit limitation
Discount for cash and credit limitation are written away by default using the payment condition in Exact Online, where you can specify a percentage for discount for cash and credit limitation. So it's important that if you want to use these payment discounts you also set the correct payment conditions in IAMD. You do that under Settings => Sales Invoice => Payment Conditions.
For each payment condition you can enter an accounting code. Here you need to enter the code that comes from Exact Online.
However, it is also possible to add the amount of this payment account as a separate line on the entry and put it on its own general ledger account number. You do this by checking under Settings => Sales Invoice => Accounting that the discount for cash and/or the credit limitation must be booked away as a separate line. You are then given the option to enter a general ledger account number for each payment condition.